(A) Duties. The Tribal Court Administrator and his or her Clerks shall be responsible for such administrative and ministerial duties as may be prescribed by this chapter or assigned to her/him by the Tribal Council. The duties of the Court Administration shall include but shall not be limited to the following:
(1) Developing and maintaining a list of qualified judges to be called upon to hear cases in the event of disqualification of a judge or as deemed necessary. The list shall always contain three (3) qualified judges;
(2) Maintaining a case management system consistent with best court practices;
(3) Assisting with preparing of the Court’s annual plan and budget;
(4) Issuing receipts for any monies collected or paid out by the Tribal Court;
(5) Depositing all receipts into the Tribal accounting system designated for inclusion in the Tribal Court’s annual plan and budget;
(6) Giving assistance to the Tribal Court, the Tribal Police, the general public, residents of the Reservation and any Tribal members as required; provided, that the Clerk may not provide legal advice;
(7) Attending all sessions of the Tribal Court;
(8) Preparing and mailing Court-issued notices, summons, subpoenas, warrants, rulings, findings, opinions, and orders as prescribed by this chapter and as may be designated by the judges of the Tribal Court;
(9) Administering oaths and witnessing execution of documents;
(10) Maintaining a supply of blank forms and self-help packets and information to be prescribed by the Tribal Court for use by all persons having business before the Tribal Court;
(11) Providing copies of documents in Tribal Court files to other persons upon request, and upon receipt of a charge therefor to be prescribed by the Clerk to cover the costs of such services; provided, however, there shall be no charge for such service to the judges of the Tribal Court, and provided further, no copies of documents or material shall be provided from files which are to be kept confidential or unavailable for public inspection pursuant to any provisions of this chapter or other ordinance of the Tribal Council, or if prohibited by any court order;
(12) Maintaining strict confidentiality and providing security for all files, documents and materials filed with or in the custody of the Tribal Court, and insuring that they are not removed from the offices of the Clerk and the Tribal Courts except upon the specific instructions of a judge of the Tribal Court;
(13) Maintaining a library of laws, regulations, orders, opinions, and decisions of the United States and its administrative agencies and courts, the Tribal Council and Tribal Court, and of the various states and other Indian tribes, insofar as they may be pertinent to the administration of justice for the Tribe. The acquisition of such materials shall be subject to appropriations of funds therefor by the Tribal Council. Materials in the library shall be available for use in the office of the Clerk during normal working hours by any person subject to the jurisdiction of the Tribal Court, and her/his authorized representative; and
(14) Performing such other duties related to the operation of the Court as the Tribal Council shall designate.
(B) Hiring. The Court Clerk shall be hired in accordance with the Karuk Tribe Personnel Policies and Procedures Manual adopted and approved by the Tribal Council.
(C) Seal. The Court Clerk shall have an official seal which shall be impressed upon the original of each petition or other paper filed with the Tribal Court, along with a notation of the month, day and year of filing. The Court Clerk shall sign the original document filed with the Tribal Court.